A low unit price is not enough to determine the number of bags that should be ordered. Businesses need to know the total amount to spend, the time it will take to use it, and the risk that the remaining bag cannot be used if the identity or product changes.
Setting less allows for flexibility during the testing phase. Placing multiple orders may make sense when demand is stable and the design is proven. Should be based on the actual amount of bags the store uses and the expected time to keep the current design.
Why does quantity affect unit price?
Some items, such as preparing designs, prints or molds, can be spread across multiple products. As quantities increase, the cost per bag can decrease. However, the reduction level also depends on materials, technology, code numbers and production organization.
Do not assume that double booking will reduce the price by a fixed percentage. Please request a quote for the same configuration in several quantity levels to see the actual difference.
Estimate demand by bag usage transaction
The number of bags used does not necessarily equal the number of products sold. An order can include multiple items but only use one bag. Conversely, gift orders may need to be divided into multiple bags.
Use the number of bags used during normal sales weeks as a starting point, then adjust according to the season and planned campaign. Separate demand for each size to avoid over-ordering one type while the other type is in short supply.
When should I order a small quantity?
Small orders are suitable for trying out new configurations, testing packaging, or serving events with limited demand. It's also worth considering when the logo, address or product set is unstable.
In return, businesses need to ask for the minimum quantity and possible production plan. Not every material or type of workmanship has the same conditions for small orders.
When is there a basis for a large order?
Large orders are more reasonable when the sample has been used well, the consumption rate is relatively stable and the design is suitable for the expected time. The warehouse also needs to have adequate conditions to keep the bags dry, clean and avoid deformation.
It is necessary to calculate the capital held in packaging. Savings on unit price should be considered next to storage and transportation costs and the risk of not being used at all.
For example: order a lot but don't use it all
The example below is purely hypothetical, not a SquareBag quote. Assuming two options have the same configuration, same cost range:
| Plan | Quantity ordered | Assumed unit price | Total amount |
|---|---|---|---|
| Small batch | 500 bags | 12,000 VND | 6,000,000 VND |
| Big batch | 2,000 bags | 8,000 VND | 16,000,000 VND |
If a business can only use 1,000 bags of a large batch before the sample is replaced and the remaining 1,000 bags cannot be used, the money spent is equivalent to 16,000 VND for each bag put into use. This figure does not include storage and other costs.
The example shows that the quoted unit price and actual usage cost may differ. It does not conclude that ordering less is always better, but emphasizes predicting the likelihood of running out.
Order in batches and keep designs for a long time
If demand is not stable, it is possible to discuss the plan to divide it into batches. It is necessary to ask clearly about the unit price, material storage conditions, the ability to reuse molds and the production schedule of each order. Do not default to dividing multiple times to maintain the price of a large order.
Limiting information that quickly expires on the main bag can also reduce residual risk. Seasonal content can be moved to additional cards or items as appropriate.
Prepare data before asking for a quote
Send SquareBag the number of bags used each month, the need for each size, the expected time to keep the design and the date to receive the goods. We will discuss quantity levels with you to compare total costs and order flexibility.
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